Google Classroom: Teacher Guide

If the school opts for the teacher process, the teacher will initiate the sync of classes with which they are associated . Here, the admin doesn't need to sync again. 

Steps for the teacher process:

1. Teachers log in and sync their classes by selecting either specific classes or all classes.
2. Teachers check data for accuracy.
3. Teachers must contact the admin at this time to let them know that they’ve logged in and synced classes, so that the admin can assign licenses to teachers.
4. Teachers log in and assign content to students.

Follow the below instructions for the end-to-end workflow for the teacher process. 

Follow the below steps to initiate and verify Google Classroom roster sync on the MagicBox portal: 

1. Log in to the MagicBox portal using the Google Classroom authentication option. 

After entering valid credentials, Google will ask teachers to give MagicBox permission to access their Google Classroom. You will see the below consent pop-up screen. Click "Allow" to provide consent.  

Note: The teacher will receive this consent pop-up when they login to the MagicBox portal for the first time.                          

The MagicBox portal will automatically detect teachers coming from the Google Classroom school domain and teachers will directly land on the Google Classroom sync page. The portal directs all teachers to the Google Classroom Sync page so that they can also see the synced data or if they want to sync data, they can do so first. 

2. If the teacher wants to initiate sync for their classes, click on the "Start Sync" button.

 3. The sync screen shown below will appear and all the classes created on Google Classroom with which the teacher is associated will be seen in the list view.  Teachers can select specific classes manually or tap on the “Select All Classes” slider to select all.

Note: All classroom attributes are displayed as data gets pulled from Google Classroom. In the Class List, teachers will see classes created by them as well as the classes they are assigned to, so that they can sync classes as per their need.

Sync only active records from source directory : If the teacher taps on this option, MagicBox will only sync the active classes. If the teacher doesn't check this option, all active and archived classes will be synced.

4. Click "Proceed" to move to the next step.

5. You will move to the next page, on which you can view which classes are going to be synced, along with the expiration dates.

Subscription ability for sync status & sync error email notifications: You will only receive these notifications based on your selection.

Click "Start Sync."

Once you click "Start Sync," all class rosters will be imported and you will be redirected to the below page. This page will share the complete data of total teachers, students, classes, and also the last sync records count.

• The initial sync of class rosters can take up to a few hours, based on the number of classes selected. You will receive an email notification when the process is completed or you can see the Sync Status directly on the portal.

Important Sync Notes:

There are multiple status updates you can view on the above screen:

• Green launch - This means that sync is completed without any errors.
• Orange launch - Sync is completed with some errors.
• Red launch - Sync has failed.

Other Functionalities: 

• Pause - To pause the running sync, the process will be paused until you click to resume.
• Edit - To make changes with respect to classes and other activities. Initiate the sync process again after this is done.
• Access Token Expiration -  If a user doesn't log in for 6 months at a stretch, an email will be triggered to the user and they will need to initiate the login process again, where consent will be required and the account will become active. For instance, I have set the expiration date as January 25, 2021, so my access token will remain active till July 25, 2021.

Note: Teacher accounts will sync the previously chosen classes each time the teacher logs in. Teacher sync will show "In Progress" each time the teacher logs in.

Verify Initial Roster Sync for Accuracy: Once the initial sync of class rosters is complete, the teacher should review for accuracy and completion. Again, this initial sync can take a few minutes to complete.

A.  You'll need to verify that class numbers and student numbers are accurate. To do this, click on Roster > Class, and Roster > Student, and look at the number displayed in the bottom left corner.

• We recommend verifying that teachers have been assigned their new classes for the new school year. 
• We recommend verifying that new class rosters contain the accurate number of students. 
• We recommend verifying that new teachers/students have been rostered on the portal and into the correct classes.

B. Teachers need to inform their admins once they have logged in and synced, so that the admin knows they need to assign licenses to the teachers.

Follow the below steps to assign content to students:

1. First, the school admin will assign licenses to teachers who need access to content. The teachers can then further assign the content to their Google Classroom. 

 2. Teachers need to log in to the MagicBox portal using the Google Classroom authentication option.

3. Click "Learning Content" on the left-hand side menu.

4. Click "Assign Content" in the sub-menu.

5. Select the content that you want to assign to Google Classroom. 

6. Assign the content to class/group/student.

7. Check the "Assign to Google Classroom " checkbox. This will automatically assign the content to the class stream (or classwork, depending on the teacher's GC settings). If the teacher doesn't click this checkbox, the content will not automatically appear in Google Classroom.

8. Click "Assign."

The teacher can also opt for an alternative method to assign the content to students.

Teachers can opt to NOT check the "Assign to Google Classroom" checkbox and instead post a direct link to a specific page in a specific book and share it manually in Google Classroom, even if the school has not integrated the MagicBox portal with Google Classroom.

The student can click on the content link provided on Google Classroom.

• If students are already logged into the portal (such as with My Uploads / Shared Files), they will be brought to the page that is linked in the eBook. 
• If students are not already logged into the portal, they will be brought to the portal login screen. They will need to log in to the portal. After a few seconds, they will be brought to the linked page.
• If students do not yet have access to the content that is linked, they will see a message: "You are not currently assigned this book." 

Note:

• The teacher will see only the last sync dates for classes they have synced in the card view.
• For teachers, the sync will automatically initiate every time they log in to the portal. 
• If there is an update in the data and the admin performs sync, the last sync record count in the teacher card view will not be automatically updated. However, the teacher will see the sync data/updates on their roster page.